Home » Machinery & Equipment » How to Choose the Optimal Export Agency Solution for Machinery and Equipment?
Machinery?Equipment Export?Key Points of Qualification Review
According to the latest 2025 Measures for the Administration of the Export of Mechanical and Electronic Products, export enterprises must pay special attention to the following qualification requirements:
- Product Certification Documents
- CE Marking (mandatory for EU market access)
- UL Certification (mandatory requirement for the North American market)
- GOST-R Certification (Russia and CIS Countries)
- Enterprise Qualification Certificate
- Toforeign tradeBusiness Operator Filing Registration Form
- Customs AEO certification level (it is recommended to achieve at least General Authorized Enterprise status)
- Special Equipment Manufacturing License (covering products such as pressure vessels, etc.)
Key Parameters for Logistics Solution Selection
Actual case data from a construction-machinery company in 2025 shows:
| Transportation method | Unit price for 40-foot container | Timeliness (days) | Breakage rate |
|---|---|---|---|
| Large - quantity importsMaritime transport | $4,200 | 35-45 | 0.8% |
| China-Europe Railway Express | $6,800 | 18-22 | 1.2% |
| Air freightChartered aircraft | $28,000 | 3-5 | 0.3% |
Strategies for Optimizing the Value-Added Tax (VAT) Refund Process
Operating through an agency can shorten the tax refund cycle towithin 25 working days, with key focus on:
- Consistency of Product Names Between the Customs Declaration and the VAT Invoice
- Accuracy of HS Code classification (the error rate for the first six digits of the HS Code must be <1%)
- Export?Forex Settlement?Timely filing of the verification form
Latest Risk Prevention and Control Measures for 2025
It is recommended to adoptThree-level risk control system:
- Pre-event prevention
- Include a clause on exchange-rate fluctuations when signing the PI.
- Pre-screen the import-control list of the buyer’s country
- In-process monitoring
- Capture a 360-degree image of the cargo before shipment.
- Using blockchain technology to track logistics nodes.
- Post-shipment traceability
- Establish a two-year document archiving mechanism
- Apply for export credit insurance (recommended coverage ≥ 85%)
Criteria for Selecting Agency Service Providers
A high-quality agency should possess the following characteristics:
- OwnershipOver 10 yearsHands-on experience in exporting machinery and equipment
- With a presence in the target marketLocal customs clearance team
- Available for provision30–90 days credit salesPayment terms supported
- Capable of handlingATA Carnetand other special customs clearance document capabilities
