Whats the Difference Between Agency Export and Self-Operated Export?

The core difference of export agency lies inSubject Qualification and Risk Undertaking:

• Operating entity: The agency company declares under its own customs code, and the production enterprise is not required to.Import and exportPower
• Fund Flow: Foreign exchange is collected by the agency company, and after deducting the service fee, it is transferred to the principal.
• Tax Refund Responsibility: Authorized agencies with tax refund qualifications may handle the process on behalf of clients.Tax Rebates
• Risk Allocation: The agency company assumes responsibility for customs declaration compliance, while the client is accountable for the quality of the goods.

How to choose a reliable export agency company?

It is recommended to evaluate from three dimensions:

• Qualification Verification:
  • Customs AEO Certified Enterprises (newly added in 2025)Cross-border E-commerceSpecial Certification)
  • Foreign Exchange Administration Directory Registration
  • Export tax refund (exemption) filing
• Practical cases:
  • Service cases in the same industry (especially export experience in RCEP member countries)
  • Special commodity handling capability (e.g., cross-border transportation of hazardous materials/food)
• Service network:
  • Coverage of Customs Clearance Outlets at Major Ports
  • Capacity of partner shipping/airline companies to secure cargo space

What are the specific steps involved in the agency export operation process?

The 2025 standard process includes 7 key steps:

1. Signing tripartite agreements (principal, agent, overseas buyer)
2. Handling the Filing of Export Supervision Warehouses (Applicable to Temporary Storage of Goods)
3. Prepare a proforma invoice and packing list (must display the letterhead of the agency company).
4. Digital declaration of customs documents (electronic pre-shipment inspection to be fully implemented by 2025).
5. Logistics Visualization Tracking (Integrating IOT Device Data with Customs Single Window)
6. Foreign Exchange Intelligent Write-off (Completed via Direct Bank API Connection)
7. Automatic tax refund settlement (average processing time reduced to 7 working days)

What are the common risks associated with export agency?

Special attention should be paid to the following three types of risks:

• Document Risk:
  • HS code misclassification leading to inspection and cargo detention (2025 new AI-assisted classification system to be added)
  • Origin CertificateIt does not comply with the application of the bright and preferential tax rate.
• Three policy adjustments worthy of attention this year::
  • Long - term?L/C?Exchange rate fluctuations under the item
  • Third-party payment triggered anti-money laundering review
• Compliance risk:
  • Failure to declare export-controlled items (with special attention to dual-use items)
  • Cross-border e-commerce retail export tax compliance

What items are included in export agency fees?

In 2025, agency service fees usually include:

• Basic service fee (charged at 0.8%-1.5% of cargo value)
• Digital Customs Declaration Surcharge (including blockchain notarization service)
• Foreign exchange hedging services (optional forward exchange locking function)
• Intelligent Tax Refund Acceleration Service (Shortening the Tax Refund Cycle)
• Customs Compliance Review (Automatic Verification of Trade Country Restrictions)

How to handle export tax rebates through an agency company?

The tax refund process has been fully digitized:

1. Declaration by the AgencyExport ClearanceSingle (to be uploaded to the State Taxation Administration system within 72 hours)
2. Automatically match VAT input invoices (requires prior completion of invoice selection).
3. Generate electronic tax refund application form (electronic signature confirmation required)
4. The treasury directly refunds to the designated account of the entrusting party (requires completion of bank-tax association filing).

Special note for the 2025 new regulation: Cross-border e-commerce B2B exports are eligible for a simplified 3% tax refund rate.

What documents are required for export agency?

Basic Document List (Electronicization Rate Requirement to Reach 95% by 2025):

• Digital Trade Contract (must include Incoterms? 2025 terms)
• Blockchain Electronic Invoice (Integrated with Golden Tax Phase IV System)
• Product Traceability QR Code (Including ESG Information Such as Materials and Production Processes)
• Intelligent Packing List (Automatically Generates 3D Cargo Loading Solutions)
• Electronic Certificate of Origin (supports 15 preferential tariff templates including RCEP)

What are the new changes in the agency export policies for 2025?

Focus on three major policy trends:

• The General Administration of Customs advances the "Intelligent Customs Declaration 2.0" system.
  • The cargo declaration fields have been streamlined by 30%.
  • Electrical and mechanical products require the upload of digital labels.
• The State Administration of Foreign Exchange pilot program for "export"?Forex Settlement?"Commitment System"
  • Class A enterprises may defer the submission of foreign exchange collection documents by 90 days.
• The State Taxation Administration expands the scope of application for "exemption, credit, and refund".
  • Cross-border e-commerce exports via overseas warehouses are eligible for immediate tax refund upon collection.