There are three compliance preparations that must be completed before exporting

A mining machinery manufacturer declared the export of a batch of equipment in 2024, but due to an error in the HS code classification, the entire batch of equipment was detained by customs, resulting in direct losses of over 200,000 US dollars. This typical case exposed the problems with the machinery industry's HS code classification system.?Equipment Export?The unique challenges of:The technical parameters are complex, the transportation requirements are special, and the certification system is complicatedProfessional agency services are required to assist enterprises in completing three core preparations:

• Precise HS Code Localization
  • Compare the new engineering machinery classification standards added to the 2025 edition of the Harmonized System
  • Establish a database of equipment parameters (power/size/control system, etc.)
  • Anticipate the customs' potential concerns and prepare the technical proof materials
• Full-chain qualification verification
  • Update of the Machinery Directive in the EU CE certification (effective from 2025)
  • New regulations for obtaining the CTN certificate in the African Common Market
  • Entry Permits for Special Industries in Southeast Asian Countries
• Verification of the feasibility of the transportation plan
  • Simulation of the sea-land-air combined transport route for oversized equipment
  • Preparation of anti-rust packaging and shock resistance test reports
  • Confirmation of the loading and unloading equipment's carrying capacity at the port of destination

The five key control nodes in the export process

Taking the complete process of exporting an injection molding machine to Indonesia as an example, professional agency companies will establish a checklist including 18 inspection points.Risk Control Matrix:

• The contract clause review stage
  • Key Points of Liability Division in INCOTERMS 2025
  • Technical acceptance standards and dispute resolution mechanisms
• The pre-shipment inspection phase
  • Third-party Institution Quality Verification Report
  • Check the special markings of dangerous components
• The stage of preparing customs declaration documents
  • Check the consistency between the device serial number and the declared information
  • Origin CertificateThe degree of matching between the actual tax rate and the preferential tax rate

The 4 Golden Standards for Choosing an Agency Service

By comparing the industry complaint data for 2024, it was found thatTransportation solution design capabilityAndAbnormal handling response timeIt is the core value point of the agency service:

• Industry-exclusive experience points
  • The average annual operating volume of machine tool equipment is ≥200 standard containers.
  • We have a professional customs declaration team for construction machinery
• The strength of the overseas customs clearance network
  • We have localized offices in major markets.
  • Familiar with emerging markets (such as the SONCAP certification in Nigeria)

Outlook on Policy Changes in 2025

According to the latest announcement from the WTO, major policy adjustments involving mechanical equipment include the following:

• The updated tariff concession schedule for construction machinery under the Regional Comprehensive Economic Partnership (RCEP)
• The European Union has upgraded the safety certification for industrial robots.
• 15 African countries' customs authorities have implemented a pre-review system for mechanical products

A forklift exporter completed market access preparations before the new regulations took effect in 2025 by establishing overseas warehouses in Southeast Asia in advance, successfully achieving a 35% year-on-year increase in export volume. This validates the strategic value of professional agency services in responding to policy changes.